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Ofisi ya Rais

Idara ya Kumbukumbu na Nyaraka za Taifa

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Finance and Accounts Unit


To provide financial management and book-keeping services for the Records and Archives Management Department.



  1. Prepare  payment for salaries including statutory deductions;
  2. Manage payroll;
  3. Prepare pension papers; and
  4. Maintain records.

Cash Office

  1. Submit voucher list to the Treasury;
  2. Collect all cheques from Treasury;
  3. Bank cash and cheques;
  4. Prepare monthly flash report;
  5. Pay cash/cheques to employees/customers (service Provider);
  6. Batch paid vouchers;
  7. Maintain cash book;
  8. Record/ reconcile all imprest issued; and
  9. Prepare and effect all payments.


  1. Collect all revenues;
  2. Manage the revenue according to regulations and guidelines; and
  3. Bank reconciliation.


  1. Prepare pension papers; and
  2. Maintain pension records.


  1. Prepare budget; and
  2. Monitor allocations and expenditure;
  3. Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

  1. Scrutinize documentation to support vouchers, including authorization according to regulations;
  2. Carry out pre-audits to ensure adherence to the relevant acts, regulations, circulars etc; and
  3. Reply all Audit queries raised during the previous financial year